Hooks into your clinic’s schedule
The Digital Employee sees your appointments, session length, and session type — online, in person, or both — and books and reschedules according to your rules.
01 · Connects
Sector · Psychology and Therapy
AI for psychologist: schedules and reminds, you take care of the PATIENT
AI for psychologist and psychology clinic is a Digital Employee from XMACNA that takes scheduling off your shoulders: it books and reschedules sessions on WhatsApp, reminds the patient before the appointment, answers questions about price and type — online or in person — outside office hours, and reactivates those who stopped therapy. All discreetly, speaking in your clinic’s voice. The first contact never goes hours without a reply, and no-shows don’t leave gaps in your schedule: the Digital Employee offers the slot to those waiting and fills the week alone.
Books and reschedules sessions independentlybooks, cancels, and confirms appointments without stopping your service
Reminders that reduce no-showsconfirms attendance before sessions and cuts absences that create gaps
Discreetly answers price and type questionsclarifies pricing and online or in-person availability—even at night, speaking in your clinic’s tone
From SDR to CRM
See how the magic happens.
You step away from WhatsApp between sessions. Scheduling, reminders, and reactivation run discreetly.
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01
Message
Client contacts via WhatsApp, voice, or active campaign.
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02
Context
The Digital Employee reads history, memory, and data from the Intelligent Dashboard.
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03
Decision
It chooses the next action: reply, qualify, schedule, collect, or escalate.
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04
Record
The conversation turns into structured data, private notes, and updated opportunity.
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05
Control
Your team takes over when a human is needed, already with full context.
From WhatsApp stealing your time between sessions to a schedule that organizes itself.
Today each "what's the session price?", each "do you offer online sessions?" and each rescheduling reaches your phone in the middle of the day — and the first contact message arriving at 22h goes unanswered until you find a break. New therapy patients often quit if no one replies promptly. The Digital Employee discreetly handles this chat and lets you focus on the patient in front of you.
Before
First contact messages at night asking for price and gets no answer until the next day
After · XMACNA
Answers price and session type immediately, discreetly, and offers an appointment — 24/7
Before
Booking and rescheduling sessions turns into message exchanges on your phone between patients
After · XMACNA
Schedules and reschedules the next available slot independently, without interrupting your service
Before
Patient forgets, misses session, and slot remains empty without notice
After · XMACNA
Reminds and confirms attendance before session — unconfirmed slots are freed
Before
Price, online or in-person, and approach questions arrive outside hours and cool off
After · XMACNA
Answers price, session type, and how the first session works promptly in your clinic’s voice
How the AI for psychologist manages appointments and patients end-to-end.
You don't change your system or clinic routine. XMACNA connects the Digital Employee to the schedule you already use and it takes over the WhatsApp from first contact to reactivation — always discreetly.
Schedules, reminds, and answers questions discreetly
Books sessions on WhatsApp instantly, reminds patients before appointments, confirms attendance, reschedules those who need it, and answers price and session type questions — in your clinic’s tone, without exposing anything and without you needing to pick up your phone.
02 · ExecutesKeeps neither appointments nor patients slipping away
Last-minute cancellation? It offers the slot to those waiting. Patient stopped therapy? It discreetly reactivates by recalling the context from the last contact via Long-Term Memory, and logs everything on the Intelligent Dashboard.
03 · Fills and reactivatesWhat matters to know.
How does the AI for psychologist schedule and reschedule sessions by itself?+
The Digital Employee chats on WhatsApp, sees your schedule, and books the session at the right time immediately. When the patient needs to reschedule, it finds the next available slot and reschedules in the same conversation — without interrupting your service or exposing anyone's reason.
Does it help reduce no-shows in my schedule?+
Yes. It reminds patients and confirms attendance before sessions. Those who don’t confirm free up the slot, and the Digital Employee offers the slot to those waiting — so no appointment goes unused without notice.
Does it answer price and session type questions?+
Yes. It gives the price range you configure, whether you offer online, in-person, or both, and explains how the first session works — even at night. When topics require your input, it carefully explains and promptly offers an appointment.
Does the service keep the discretion psychology requires?+
It does. The Digital Employee communicates in your clinic’s tone without exposing session contents or anyone’s reasons. It manages scheduling, reminders, and reactivation — clinical matters remain strictly between you and the patient.
Does it reactivate patients who stopped therapy?+
Yes. It identifies those absent for a while and discreetly reaches out in your clinic’s voice, recalling the last contact context via Long-Term Memory — and records each return in the Intelligent Dashboard.
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